This report enables you to extract details of payment requests or invoices associated with a purchase order. This report can be run on one or more projects at a time.
How to Use This Report
First select the display language for the report.
- Select the reference of the project for which you want to display payment requests or invoices.
- Select the supplier. The list shows all suppliers for whom a purchase order exists in the selected project.
- Select a purchase order. The list shows all purchase orders for which a payment request or invoice is associated.
✏️Note: Selecting the project, supplier and purchase order is not mandatory, but is used to restrict the search. These fields will be filled in once the payment request or invoice has been selected.
- Select the payment request or invoice for which you wish to view the count. If payment requests are required to process invoices for the associated purchase order, you will see the payment requests in the list. Otherwise, the invoices will be displayed.
- When your selection is complete, click on Generate certificate.
- A pop-up window opens, allowing you to generate the Detailed count. (The translation will be completed in the next version of the report.)
Count
Once the certificate has been generated, the Count tab displays the certificate. Here you'll find the identification information for the payment request or invoice as appropriate, the associated purchase order information, and the amounts entered in the payment requests or invoices.
If you have entered the payment request reference, it will be displayed.
- In the next section, you'll find information about the purchase order (contract).
- The Work done line represents the amounts directly associated with the purchase order.
- The “ODC” line, which could be named differently depending on the associated change, represents amounts associated with billable contractual changes. (One line per contractual change)
- The Cumul column includes amounts from previous and current payment requests or invoices.
- The Outstanding balance line shows the contract amount not yet included on a payment request or invoice. (Total contract amount minus total of work done and contractual modification)
- You can calculate totals with taxes for each column by selecting the applicable tax code(s).
✏️Note: If the information presented on the report is taken from invoices, taxes cannot be modified. They must first be defined in the invoices.
- You'll also find details of approval for this payment request or invoice.
If you have broken down the financing into financing accounts, and these accounts are associated with budget items for which amounts are associated in the selected purchase order, the list of accounts is displayed in the Financing Account Overview section.
- The Ordered column shows the amount of the financing account associated with the purchase order, including contractual changes.
- The column This count shows the amount of the financing account associated with the selected payment request or invoice.
- The percentage total use of the financing account on all payment requests or invoices produced to date. (Cumulative amount of budget items, associated with the account, of the payment request or invoice, including contractual changes, divided by the amount ordered).
Detailed Count
If you have chosen to generate a detailed count, a third tab will also be included in the report. Here you'll find the amounts broken down by budget items for both purchase orders and contractual changes, as well as by payment request or invoice. If you have broken down the financing into accounts, the accounts associated with budget items are also identified.
Each payment request or invoice is identified by its reference and shows the percentage of completion, the associated quantity and the amount for each budget item. While the information in the section representing the selected payment request or invoice is calculated by subtracting all previous payment requests from the “cumul” amount.
Other Functionalities
- From the Selection tab, once your selection is complete, you can generate the certificate in PDF format.
If necessary, you can hide the empty lines on the Count tab to avoid having unnecessary lines on the PDF.
- At any time, to display the information of another payment request or invoice, delete the selection and make your new choices.
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