Entering a Discharges

Please note that the Declaration and Discharge features are only available to customers subscribing to the Advanced or Enterprise plans of the Aidi platform.

Adding a discharge to an invoice

Entering a discharge from the declaration page

A discharge acknowledges that the sums due to the subcontractor have been received. Aidi allows you to enter a partial or final discharge. You can enter the discharge either from the Invoice or from the Declaration page.

Adding a Discharge to an Invoice

Adding a discharge to an invoice is only possible for invoices in Received or in Approval status.

1. In an invoice that has not yet been approved, go to the Discharge section.
2. Click on Add Discharge.

3. Enter the date of the discharge.
4. Enter the amount of the discharge.

⚠️Attention: amounts are not validated against the invoice amount.

5. Select whether this is a final or partial discharge.
6. Save.

Information in the discharge section of the invoice: 

7. Declaration sender: Clicking on the sender's name will open the declaration page in a new tab.
8. Declaration amount: Include adjustment amount, if any.
9. Discharge amount: Total discharge amount recorded to date. 
10. Discharge waiting: Difference between the declaration amount and the discharge amount.

Entering a Discharge from the Declaration Page

If you wish to enter a discharge when all invoices are in Accepted status, you can enter it directly on the declarations page. Actually, discharge can be entered from this page at any time.

1. In the declaration, go to the Discharges section.
2. Click on the Add Discharge button.

3. Enter the date of the discharge.
4. Enter the amount of this discharge.
5. Select whether this is a final or partial discharge.
6. Select the invoice associated with this discharge. All invoices associated with the supplier are available, regardless of their status.
7. Save.

The list of all registered discharges is displayed in this section of the declaration. The information displayed here is different from that shown on the invoice.

8. Total: Amount of each discharge, regardless of whether it has been entered from the invoice page or from the declaration.
9. Status: Indicates that the discharge has been received.
10. Type: Partial or final as indicated when the discharge is created.
11. Invoice: Indicates which invoice the discharge is associated with.
12. Use the pencil to modify all information on the discharge: date, total, type, invoice.
13. You can delete a discharge by clicking on the trash can icon, if your role permits it.

✏️Note 1: You can view the “waiting discharge” amount for this declaration (declaration amount minus the sum of discharges received), in the declaration list view.

✏️Note 2: A discharge applied to a “child” discharge (subcontractor of subcontractor) does not affect the discharge amount of the parent discharge.

✏️Note 3: The amount of the sum of discharges associated with a project can be added to a custom view of the Project List or Analytics page.