In Aidi, when you create a payment request or invoice on a purchase order, the maximum amount you can enter per cost line is the amount entered in the original purchase order.
The Allow cost overrun per item function, manageable by purchase order, allows you to override this rule.
When creating a new purchase order, in the Info section of the creation window, you’ll find the option “Allow cost overruns per item.”
This option is also available in the Purchase order information section when the purchase order is created.
Enable or disable this option
Even when the purchase order is approved, your administrator can still activate or deactivate this option.
✏️Note: this option cannot be deactivated if Aidi detects that one or more lines on this purchase order are already in cost overrun.
If this option is enabled, you will be able to exceed the total amount of an item when requesting payment or invoicing, provided that the total amount of the purchase order is not exceeded. So, when a line is in cost overrun, Aidi will allow you to approve the payment request or invoice, but a message will warn you of the cost or quantity overrun.
On the other hand, if the total amount of the purchase order is reached, or if the option of allowing cost overruns is not activated, a pop-up box will inform you of the maximum value of the field.
Comments
0 comments
Please sign in to leave a comment.