Why can't I modify or delete a contractual change?

You would like to modify a contractual change that has already been approved, but you can't put it back into the preparation status!  

When contractual changes are linked to another item, invoice or payment request, it is not possible to modify or delete them. 

✏️Note: A change order (CO) is actually a grouping of one or more change requests (CR). If the modification concerns prices, the related CR must be modified.

To modify a change request linked to an CO, you must first disassociate it from the CO.

If the Send back in preparation button is not visible on the contractual change page, this means that it is associated with another element in Aidi.

What can I do ?

You need to find and delete all the invoices and payment requests with which the contractual change is associated.

Since contractual changes are linked to a purchase order, you'll need to find all the invoices and payment requests associated with this purchase order.

1. Find the purchase order reference number in the Description of contractual change section. 

2. Go to the Invoices page, then search for all invoices linked to this purchase order and dated after the date of the contractual change, or whose contractual change appears in the Contractual Changes section of the invoice (even if no amount is associated with it). 
3. If necessary, paste this number into the search bar on the Invoices page to sort the invoices displayed.  
4. Once you've identified the invoice(s) concerned, delete them by clicking on the garbage can directly in the invoice list, or open the invoice's detail page and click on the Delete icon (garbage can in the top right-hand corner).

5. If you use payment requests, you must also delete the payment requests associated with this purchase order, in the same way as you did for invoices (steps 2 to 4 above).

6. Go back to the contractual change page, and click on Send back in preparation.

7. To modify a directive (DDC) that is associated with an ODC, after you have sent the CO back into preparation, you will need to disassociate the CR from the CO, in the Linked modifications section of the CO.

✏️Note: This does not delete the change requests, but has the effect of dissociating them and returning them to the In preparation status so that they can be modified.

You can then access the CR and modify the values or delete it.

You can also return to the CO and re-associate the modified change request once it has been approved.