Aidi lets you identify budget items reserved for contingencies, to cover unforeseen costs.
Budget items set for contingency are not available when a purchase order is created, but only when a contractual change is created.
- To identify a budget item as Contingency, in a “budget in preparation”, click on the 3-dot menu at the end of the line and select Contingency.
- In order for Contingency to be properly managed in Aidi, the parent line must be marked as Contingency. Child items of this budget item, if any, will automatically be marked as contingency as well.
✏️Note 1: In general, child items related to a Contingency budget item are not created when the budget is created. They are generally added as needed, based on contractual changes.
✏️Note 2: It is not possible to select the Contingency identifier for a budget item with which a purchase order is already associated.
The budget item(s) with the Contingency identifier are not available in purchase orders associated with this budget. In the example below, compared with the budget items above, only budget items A and B are available.
The contingency budget item must be used for contractual changes. When a contractual change is created, the item identified as contingency is then available.
Impact on Cost Summary
In the cost summary, no Reserved budget is displayed for a budget item marked as Contingency. Consequently, the Trend for this budget item shows 0 if no contractual changes have been created.
In the project dashboard, you'll find an indicator showing the percentage of contingency used.
This percentage is also available in a column of the project list and in the Portfolio.