Using Financing Account

Aidi allows you to break down your project financing into accounts, so that you can associate budget items with specific accounts and thus facilitate the financial monitoring of your projects. By documenting the correspondence between your budget items and your financing accounts taken from the general ledger, you'll be able to better track project expenditure by financing account, using, among other things, the Financing account overview report.

This feature is only available to customers subscribing to the Aidi platform's Advanced and Enterprise plans.

Creation of Financing Accounts

Financing Breakdown into Accounts

Association of Account with a Budget Item

Financing Account Breakdown

Creation of Financing Account

The financing accounts can be created in two different ways.

• From the Admin menu, for administrators;
• From the Project financing page, if your access profile allows it.

In the Admin menu, select Accounting. This option is recommended for accounts used on more than one project. 

1. You can create a new account by clicking on the Create Account button in the top right-hand corner.
2. Enter the account code or number.
3. Enter a description of the account.
4. Click on Save and close (or on Save and new by clicking on the arrow on the right).

Financing Breakdown into Accounts

To break down financing into accounts, access the project financing to be broken down from the Project financing page. If you need help creating a project financing, please consult the Creating a project financing section of the Aidi Quick Start Guide.

In the selected financing, go to the Breakdowns section and click on Add Breakdown.

1. Select an account from those already created from the Admin menu.
2. Enter the amount or percentage of financing to be allocated to this account.
3. If required, you can attach a document associated with this account.
4. To disassociate the account from this financing, click on the recycle bin (the account will still be available for selection in this or any other funding).
5. You can change the financing code and description by clicking on the pencil. 

You can associate as many accounts as you need for each financing.

If required, you can create a new account directly from the Project financing page: 

1. Click on Create a new account.
2. Enter the code for this new financing.
3. Add a description.
4. Save your account

This new account will be added to the list of available accounts in the Admin menu, and will also be available for other funding for this project.

⚠️Warning : Accounts created from the financing page are only available for the project to which this financing is associated.

After clicking on Save, a pop-up window will ask if you wish to create a new breakdown with this new account.

By clicking on Yes, a new line will be added to the list of breakdowns, and all you have to do is enter the amount or percentage of financing associated with it.

Association of Account with a Budget Item

Once the financing has been broken down into different accounts, it is possible to associate an account with a budget item.

1. In a budget in preparation status, click on the 3-dot menu associated with the budget item for which an account is to be associated.
2. Select Associate financing account.
3. In the pop-up window, click on the Add button.

4. Select the account to be associated.
5. Indicate the percentage of the budget item amount to be allocated to this account.

Several accounts can be associated with a budget item, and the total percentage must be 100%.

6. To see which accounts are associated with budget items, click on the 3-bar menu.
7. Select Accounting.
8. The Accounts column appears, displaying the account description. If 2 accounts are associated with the budget item, you'll see the name of the first account followed by + 1. Click on the account description to view details. 

9. From this pop-up window, you can change the percentage.

Financing Account Breakdown

The Financing Account Breakdown section shows all the accounts associated with this budget.

1. The Financing column shows the percentage that the account represents of the total financing for this budget. (Account financing amount divided by Total financing amount)
2. Amount of financing associated with this account.
3. Percentage of budget associated with this account in relation to total budget.
4. Amount of budget associated with this account.